An Ultimate Guide to Successful Event Planning

Event planning should be successful, whether it is a child’s birthday party, a child care centre celebration, a corporate picnic, a sports presentation, a school fun day, or a major corporate event. This guide will cover the aspects of some event planning tips to make your upcoming event a success.

What is Your Plan?

The earlier you start planning, the better. The best annual events are those where planning begins immediately after the last event. Event planning usually includes deciding on the budget, purpose, audience, and marketing strategy. It also entails what memorable activities (e.g.classic carnival rides) will be booked, catering, sponsorship, and the venue.

Are you Including a Planning Committee?

A smart move is that you do not do everything on your own. For example, even for a family birthday or anniversary celebration, consider delegating catering, greeting or cleaning duties to other family members.

For larger events, develop and manage an enthusiastic committee of finance, volunteer coordinators, marketing, activity arrangers, sponsors, and more. Also, make sure you track your expenses & activities on an Excel spreadsheet.

What about the Activities Featured in the Event?

Successful event planning means incorporating fun-filled activities. The event activities you book will depend on the event’s purpose and whether it is an indoor or outdoor venue.

For example, your purpose might be a fundraiser, a community fun day, a product or service brand activation or a product launch event; make sure you include some activities that keep guests engaged and entertained. It might also be a commemorative celebration, an exhibition, a themed activity, or team building.

Consider Including Some Outdoor Activities

Consider having carnival rides, water slides, and spectacular obstacles courses for big corporate events, festivals, and fetes. The rides featured in your event will attract visitors. They also contribute to the memorable experience every successful event planner seeks.

Marketing Tips for Planning a Successful Event 

Use every media possible, including Facebook, Instagram, Newsletters, Pinterest, school/parent notices. Ask a sample of potential guests how they like to hear about events and follow that advice.

Press releases should feature the purpose of the event. For instance, if you are raising funds for “Koalas burned in recent bushfires”, consider featuring that in your document. Also, ask your sponsors, suppliers, and the venue to feature your event on their websites.

Marketing should continue up until the event starts. If it is an annual activity, marketing should continue to advertise next year’s movement beyond the event.

Once the event is over, seek feedback so that you can honestly congratulate your event planners and improve it next time.

Also, consider automating all the event information so that you do not have to reinvent the wheel while seeking successful event activities in the future.

At Melbourne Amusement Hire, we know how amusement rides can draw people’s attention in no time and make any event a memorable one. This is why we ensure event managers find it easy to hire amusement rides for their events. Our staff are extremely courteous and experienced in handling situations that may arise during the hiring process. So, why not visit our website now?